MRV Forum Day 1
- This topic has 1 reply, 2 voices, and was last updated 12 hours, 59 minutes ago by Melanie Simpson.
-
AuthorPosts
-
December 19, 2023 at 2:34 pm #12891Alexia StumpfKeymaster
Management system audit techniques
These are the two topics that we would like you to work on:
-
Please explain what type of documents, information and evidence you, as auditor, would look for when conducting a ProTerra MRV audit and verifying item 3 (Management system requirements for economic operators) of the Standard?
-
What would be your approach (what would you expect to see as evidence) when dealing with suppliers with no traceability information in relation to the previous question?
- This topic was modified 7 months ago by Alexia Stumpf.
- This topic was modified 6 months, 3 weeks ago by Alexia Stumpf.
- This topic was modified 6 months, 3 weeks ago by Alexia Stumpf.
- This topic was modified 6 months, 3 weeks ago by Alexia Stumpf.
February 5, 2025 at 5:49 am #23980Melanie SimpsonParticipant1, Documents, information and evidence I would expect to see include:
– A clear policy for the adherence to the ProTerra MRV Standard’s requirements to deforestation and human rights, and this made publicly available (e.g. on the company’s supplier portal or website)
– Communication trail of the policy to other stakeholders in the supply chain (e.g. email chain)
– Training records of relevant company employees on the public commitment
– Written evidence of the agricultural commodity supply chain back to the farm level including:
○ Confirmation of every supplier handling the commodity;
○ Lot/batch numbers of the commodity;
○ Farm information including geographical location points and unique identification information;
– A documented history of accessing relevant satellite imagery systems to verify deforestation-free commitments
– Documented risk assessments of deforestation and human rights breaches within the supply chain
– Written plans on future development of the overall management system
– Records of any non-conformances within the supply chain & evidence of remedial actions taken2. My approach when dealing with suppliers with no traceability information would include:
– Written confirmation of the different batches that are in breach of the requirements so this information can be passed onto potential customers as being non-compliant
– Written details to the supplier regarding the specific traceability gaps that need to be addressed
– Written confirmation from the supplier of agreed non-conformance close out timeframes
– Written next steps from the supplier on how the non-conformance will be addressed (i.e. how the supplier will address the traceability gaps) -
-
AuthorPosts
- You must be logged in to reply to this topic.