[Melanie Simpson]

1, Documents, information and evidence I would expect to see include:
– A clear policy for the adherence to the ProTerra MRV Standard’s requirements to deforestation and human rights, and this made publicly available (e.g. on the company’s supplier portal or website)
– Communication trail of the policy to other stakeholders in the supply chain (e.g. email chain)
– Training records of relevant company employees on the public commitment
– Written evidence of the agricultural commodity supply chain back to the farm level including:
○ Confirmation of every supplier handling the commodity;
○ Lot/batch numbers of the commodity;
○ Farm information including geographical location points and unique identification information;
– A documented history of accessing relevant satellite imagery systems to verify deforestation-free commitments
– Documented risk assessments of deforestation and human rights breaches within the supply chain
– Written plans on future development of the overall management system
– Records of any non-conformances within the supply chain & evidence of remedial actions taken

2. My approach when dealing with suppliers with no traceability information would include:
– Written confirmation of the different batches that are in breach of the requirements so this information can be passed onto potential customers as being non-compliant
– Written details to the supplier regarding the specific traceability gaps that need to be addressed
– Written confirmation from the supplier of agreed non-conformance close out timeframes
– Written next steps from the supplier on how the non-conformance will be addressed (i.e. how the supplier will address the traceability gaps)

[Melanie Simpson]

Hello, my name is Melanie. I’m the Agricultural Technologist for a retailer in Australia called Coles. I am responsible for governance, policy & technical support for agricultural commodities including beef, lamb & dairy. This also includes governance for sustainability claims & animal welfare requirements on farm/at abattoirs. I’m a qualified auditor & one of the on-farm auditors for the company. I’m looking to further understand MRV through this course as Coles works on sustainability topics including deforestation & greenhouse gas emissions.

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